What it is
The revenue report shows what you billed, what you gave back as credit, and what you actually collected, month by month. Use it to see whether busy months are turning into money in the bank.
Why you’d use it
It tells you how your business is really doing. Busy months do not always mean money in the bank. You might bill R40 000 in March but only collect R25 000.
Month by month, you see what you billed, what you gave back as credit, and how much cash actually came in.
What you need first
- Invoices you have sent. Drafts and voided invoices are left out.
- Payments recorded in the app. Collected only counts payments InvoiceZen knows about.
How to do it
- On the InvoiceZen tab, tap the settings icon at the top right to open Business Profile.
- Under Tools, tap Reports, then Revenue Report.
- Pick a period: This Month, Last Month, This Quarter, Last Quarter or This Year. Or tap Custom and set From and To.
- Read the Summary card:
- Total Invoiced: everything you billed, VAT included, by invoice date.
- Credit Notes: credit you gave back in the period.
- Net Revenue: invoiced minus credit notes. This is what you earned.
- Total Collected: how much of that billing has been paid so far.
- Total Uncollected: invoiced minus collected.
- Collection Rate: collected as a percentage of invoiced.
- Cash Received: all money that came in during the period.
- Below it, each month has its own row with Invoiced, Collected and Rate.
- Tap Share as PDF to send it on.
What it costs
Nothing extra. The revenue report is part of every plan.
Common questions
Why isn’t the collection rate worked out on net revenue?
Because it asks “how much of what I billed came in?”, so it is measured against what you billed.
For example, you bill R1 000, the client pays R1 000, then you credit R675. You collected all of it: 100%. Against net revenue it would read 308%, which helps nobody.
Why is Cash Received different from Total Collected?
Total Collected follows the invoice: a March invoice paid in May counts as collected for March. Cash Received follows the money: that payment is May’s cash. Cash Received also includes payments against opening balances.
Is “Total Uncollected” what my clients owe me?
No. It only covers invoices dated in this period. For everything owed today, use the aging report.
Which credit notes are counted?
Every credit note dated in the period, whether or not you have shared it. See Credit notes.